• 1.0WELCOME

    T he Malawi Institute of Journalism wishes to welcome each of you as you start a journey into pursuing a rewa rding career in Journalism. T his handbook is to serve as a useful guide to answer many of your questions . You will be responsible for this information, so it is important to read the entire handbook carefully.

     

    2.0JURISDICTIONAL AND BEHAVIORAL EXAPECTATIONS STATEMENTS

    T his handbook is an extension of board policy and is a reflection of the goals and objectives of the school board. T he board, administration and employees expect students to conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others. Students are expected to treat lecturers, employees, students, visitors and guests with respect and courtesy.

  • Students may not use abusive language, profanity or obscene gestures or language. T he rules and regulations contained in this handbook are in effect while students are on school grounds, or on property within the jurisdiction of the school; while on school -owned and/or school-operated vehicles or chartered buses; while attending or engaged in school activities; and while away from school grounds if the misconduct directly affects the good order, efficient management and welfare of the school or involves students or staff. A violation of a school policy, rule, regulation or student handbook may result in disciplinary action and may affect a student’s eligibility to participate in various school activities.
  • Students are expected to comply with and abide by the school rules, regulations and student handbook. Students who fail to abide by the school district’s policies, rules, regulations and student handbook may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to obtain their education or to participate in school activities; or conduct which interrupts the maintenance of a disciplined atmosphere. Disciplinary measures include, but are not limited to, removal from the classroom, suspension, probation and expulsion.Discipline can also include prohibition from accessing school’s facilities such as the computer lab, the studios etc.

    T he discipline imposed is based upon the facts and circumstances surrounding the incident and the student’s record.

      • Certificate Programme

        The school reserves and retains the right to modify, eliminate or establish school policies, rules, regulations and student handbook provisions as circumstances warrant. Students are expected to know the contents of the handbook and comply with it. Students or parents/guardians with questions or concerns may contact the School Office for information about the current enforcement of the policies, rules, regulations or student handbook of the school district.

        3.0ABOUT MIJ ACADEMICS

        T he Malawi Institute of Journalism (MIJ) was set to improve the quality of journalism in Malawi, by promoting media independence and professionalism. T he MIJ aims at achieving its goals by providing both short courses and long term courses to individuals and institutions. MIJ also offers customized training courses in emerging social and economic issues. MIJ has qualified and experienced personnel in various fields of journalism.

        T he Malawi Institute of Journalism as a leading training institution for professional journalism has its own radio station and a website with students section where they can post their stories, to offer hands on experience. MIJ is committed to maintaining excellence in developing media independence and professionalism. As part of the ongoing development, MIJ has recently reviewed its curriculum to cater for the fast growing industry. MIJ offers a Certificate and a Diploma in Journalism Programme.

        3.1Enrollment requirements

        Certificate Programme requirements; Applicants should be holders of a Malawi School Certificate of Education (MSCE), with strong English skills and an interest in writing and current events. On top of having a credit in English, they must also have at least 4 credits in any humanities subjects. Applicants have to apply for a place and enclo sed a copy of Malawi School Certificate of Education (MSCE).

        Diploma Programme requirements; applicants into this programme should be holders of a tertiary qualification; either a certificate in journalism or a Degree or Diploma from a recognized institution.

        3.2Programme structure

      • Diploma Programme This is the entry point for a Diploma programme; it is considered as the first year for Diploma .  T his  is  the  one year programme. At this level, students concentrate on general knowledge and on  developing the necessary skills and are considered to be the first year for the Diploma Programme.  T he last month of the Programme students are supposed to produce media project (radio /T V documentary, newsletter etc.) to showcase the skills learnt in this year. T his is a two and half year’s programme, which focuses on applied journalism and practical skills. It constitute of 40% classroom instructions and 60% practical skills. T he last four months of the Programme is spent on internship for them to have a feel of the work environment. During this period, they also conduct research study or produce media project on any media related topic of their interest.

    • 4.0 Short courses/ Part time

    Individuals who have industrial experience and want to take specific courses either on part-time or full-time basis may do so by expressing their interest to the Media T raining Manager. Entry requirement depends on previous work experience.


    5.0FEES PAYMENT POLICY

    T his policy relates to all fees and charges payable to Malawi Institute of Journalism by students for the use of its facilities and the provision of its services. T his includes tuition fees, examinations, l ibrary, studio facilities and other miscellaneous fees and charges.

    MIJ will at all times seek to be sympathetic to, and understanding of, each individual student’s financial circumstances. However, for MIJ to do so, students must engage in dialogue with the Media T raining Manager/Center Coordinator if financial difficulties are being experienced.

    MIJ will take proper action to enforce settlement of debt for outstanding fees and there will be a 10% extra charge to all students who have failed to honor agreements, or have failed to pay balances on the agreed date.

    5.1Tuition fees

    As part of the registration process, each student is required to sign a declaration acknowledging that they are personally liable to MIJ for payment of tuition and related fees. In the event of any fee-paying body not making payment on their behalf, each student undertakes to make payment of the full amount due to MIJ. T his declaration states “I acknowledge that I am personally liable to MIJ for the payment of tuition fees. In the event of any fee-paying authority or other person or body not making payment on my behalf, I undertake to make payment of the full amount due.

    In the event of a query or dispute in relation to the actual tuition and related fees invoiced (as opposed to the method of payment or payment difficulties), please contact the Media T raining Manager. It should be noted that academic lecturers are not empowered to vary fees or agree payment schedules with students on behalf of MIJ.

    The fees for 2018 Academic year shall be MK 250 000/semester for Certificate at first year and MK 250 000/semester thereafter during the Diploma prgramme. Short courses will vary from time to time.

    Fees shall be paid in full at the start of the course. MIJ Management shall however consider payment by instalment with our payment plan, this is the minimum requirement that MIJ can offer. T he payment plan is as follows:

    First instalment upon registration.

    Second and third instalments in the next two months.

     

    Failure to make payment on the assigned day, a charge of 10% of the expected am ount shall be added to the fees.

    Fees shall be for tuition fees only. Other expenses such as those listed below shall be met by the students:

  •  

    Lunch

  • Stationery T ext Books
  • Accommodation Transport
  • ID cards
  •   A Camera and Recorder

 

6.0STUDENTS HEALTH AND WELL BEING

A student who becomes ill or is injured at school must notify the school office as soon as possible. Upon assessment, the school office will take the necessary action. While the school is not responsible for treating medical emergencies, employees may administer emergency or minor first aid if possible. T he school will attempt to notify the parents where necessary.

6.1Health and Safety

T he health and safety of students and employees is always prioritized. In case of any developing health hazard, the school office should be notified immediately. T he school office should take necessary action to address the concern.

6.2Sexual Abuse and Harassment of Students by Employees

T he school does not tolerate employees to physically or sexually abusing or harassing students. Students who are physically or sexually abused or harassed by an employee should notify the Media T raining Manager, parents, or another employee who ever they may feel comfortable with. In an event of sexual abuse and harassment allegations against an employee; the school will designate an independent investigator to look into the allegations.

Sexual abuse includes, but is not limited to:

Sexual acts involving a student. Intentional sexual behavior. Sexual harassment. Sexual harassment is defined as behavior such as but not limited to: Unwelcome sexual advances. Requests for sexual favors. Other verbal or physical conduct of a sexual nature when submission to such conduct is made either implicitly or explicitly a term or condition of the student’s education benefits. When submission to or rejection of the conduct is used as the basis for academic decisions affecting that student.

6.3Death

In an event of death of student during breaks or semester time; the school is supposed to be notified. During semester time, the school encourages students to pay the last respect by attending the funeral. Where transport i s required to facilitate the logistical requirements to attend the funeral, the school provides such transport as required. T he school is however not mandated to provide more than this. (Please refer to welfare policies)

  7.0 ASSESSMENT POLICY

  • This policy describes the general principles that guide the MIJ’s assessment practices.  The policy may change from time to time to align both formative and summative evaluation with current demands of the media industry. Each module will be assessed in the most appropriate manner as follows; Theory based modules, the grade will constitute of 40% course work assignments and 60% of written examination. Practical based modules will constitute of 60% class assignments and practical and 40% of written exams. A grade that determines the award (Final grade) will constitute of 75% of the average grade from all modules and 25 % Practical/Attachments for the Certificate program and 25% Research Project for the Diploma program.

    8.1 Assessment

    i.   Semester Assessment

    For all semester results; a student will only be awarded a:

    PASS if he/she has passed all the required courses/modules in that semester- a student is supposed to take a minimum of FOUR modules a semester 

    FAIL if he/she has failed any course/module, in this case a student will be required to sit for supplementary exams if the grade is between 35%-39% and will be required to repeat the course if the grade is less than 35%.

    ii. Final Assessment

    This assessment combines all the courses/modules for the whole programme to come up with a final grade. A grade that determines the award (Final grade) will constitute of 75% of the average grade from all courses and 25 % Practical/Attachments for the Certificate programme and 25% Research Project for the Diploma programme. To qualify for a Diploma, students must complete and pass all the prescribed courses in the programme including the PROJECT. To qualify for a Certificate, students must complete and pass all the prescribed courses and the Attachment/Practical.

  • 8.2 The Grading System

    The following grading system is used:

    Grade (%)

    Description

    0-34

    Undoubted Failure

    35-39

    Marginal Failure

    40-49

    Marginal

    Pass

    50-59

    Pass

    60-69

    Pass with Credit

    70-74

    Marginal Distinction

    75-100

    Undoubted Distinction

    iii.      Awards-
    These are the exclusive mandate of the ACADEMIC COMMITTEE of the MIJ and are done following the guidelines below: 

    Pass with Distinction

    To be awarded a pass with Distinction, a student will be required to score minimum average of 70% or above and must also fulfill the following requirements

    Certificate in Journalism

    Distinction Passes (70 -100%) in all Core modules AND the Practical; the other modules should be credits (60% or above).

    Diploma in Journalism

    Distinction Passes (70 -100%) in all Core modules including the PROJECT the other modules should be credits (60% or above).

    Pass with Credit

    To be awarded a pass with Credit, a student will be required to score an average of 60% or above and must also fulfill the following minimum requirements;

    Certificate in journalism

    Credit passes (60-69%) in at all Core modules AND the Practical the other  modules should be good passes (50% or above).

    Diploma in Journalism

    Credit passes (60-69%) in all Core modules including the PROJECT the other modules should be good passes (50% or above).

    Pass

    To be awarded a pass, a student will be required to score a minimum mark of 40% in all the courses at any level.

    Certificate in journalism

    Pass (40%- 59%) in all modules and the Practical/Attachments

    Diploma in Journalism

    Passes (40-59%) in all modules including the Project

    Fail

     A student is considered as failed if a student has scored an average of less than 40% or has scored less than 40 % in a number of modules as follows

    Certificate in Journalism

    If a student fails more than four modules will be considered as having failed the Certificate course and will have to repeat the whole programme if they want to proceed to Diploma. If a student fails any module with a grade less than 35% will be required to repeat the module

    Diploma in Journalism

    If a student fails the research project and more than four modules will be considered as having failed the Diploma course.

    If a student fails any module with a grade less than 35% will be required to repeat the course/module.

    8.3 Supplementary Exams

    A student at any level could be allowed to sit for supplementary examinations in any module up to a maximum of four
    modules, if the grade is between 35-39%.

    8.4 Examination Fees

    Examination fees apply only to those students who miss the scheduled examinations for some reason. These are revised from time to time and the following are the current rates:

    Re marking                        K7000.00/subject

    Remarking the project       K20,000.00

    Repeating Module             K45 000.00/subject/semester

    8.5 Remarking

    Where a student is dissatisfied with the grade received in the final examination, she/he may request remarking. This request has to be made within a week of receiving the unofficial results. The fee for remarking is indicated under examination fees. Requests for remarking should be put in writing and submitted to the Course Manager, approved by the Executive Director. The request for marking can only be honored if your performance in class and in the continuous assessment is satisfactory and your class attendance regular. Your request will not be entertained once the official results are released. 

    8.6 Examination results

    All things considered, unofficial examination results should be expected four weeks after the end of the examination. 

    8.7 Students with disabilities

    Currently the institution does not have a set policy for students with disabilities. However the MIJ has ever given to students with disabilities but have an interest in journalism, the kind of assistance that is within the institution’s capacity to do so. 

    9.0 EXPECTATIONS AND RULES REGULATING BEHAVIOUR

    This section of the handbook is an extension of the board policy and a reflection of the goals and objectives of the Institution. The board, administration and employees expect students to conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others. 

    9.1 Respect

    Respect for authority – every student has a right to be taught and to be heard by those in authority. But let us remember that every right goes with responsibility.

    Respect for rules, regulations and established procedures – these are put there as controls, checks and balances to avoid chaos. Let us respect them. 

    Respect for all staff – Students are expected to treat teachers, employees, students, with respect and courtesy. Disrespect for any member of staff will have serious consequences. 

    Respect for property – show respect for the property of the institution, staff and fellow students. Do not keep or take what does not belong to you. The most sensible thing is to surrender it to the class rep who will take it to the Course Manager or centre coordinators. 

    Respect for non personnel – show respect to visitors and guests who visit the MIJ. Practice what you learn by respecting other people’s right to be different from you.

    Respect for the profession – the training you get from MIJ is supposed to prepare you for the employment and employable behavior. Therefore use your time at the MIJ to practice employable behavior like punctuality and keeping to deadlines. E.g. be on time for classes and other activities, dress decently, submit assignments in time. 

    9.2 Abuse

    Students may not use abusive language, profanity or obscene gestures or language. Bullying of any kind will not be tolerated. Anyone found/reported bullying will be subjected to stiff disciplinary action. Cell phones are not allowed inside the classes or other teaching settings unless they are switched off. Using a telephone in class is tantamount to human rights abuse. Use break time or any other free time to make phone calls. 

    Substance abuse should be avoided at all times. Smoking, drinking or bringing alcoholic beverages into the campus is strictly prohibited. Any student found drinking; drunk, smoking Indian hemp or tobacco will be suspended. A student coming to attend classes while drunk will be subjected to disciplinary actions. 

    9.3 Dress and Deportment

    While it is appreciated that there is freedom of dress in the country, the nature of the journalism profession demands that a journalist should look presentable at all times. We trust that students will exercise prudence in their choice of clothes to wear. Clothes that are too revealing or scruffy dent the image of the profession. 

    Follow these guidelines in choosing what to wear. 

  • Avoid beach type clothing – it is suitable only for the beach. Under garments should not be visible Bare midriffs are not appropriate. Hats, toques and bandanas are not allowed. Clothing with inappropriate slogans or graphics is not acceptable. Sunglasses should not be worn in the classroom 

    9.4 Absence from classes

    Please notify the Course Manager/Centre Coordinator in goodtime if you are unable to fulfill your assignments or write examinations in good time because of illness. If you have been instructed by the doctor to rest, BRING A MEDICAL DOCUMENT OR A NOTE FROM THE DOCTOR BEFORE THE EXAMS AND NOT AFTER. 

    9.5 Visitors

    Never take friends or personal guests into the classroom. Attend to all visitors outside when you are free. 

    9,6  Discipline

    We are proud that ever since its inception the MIJ has had students who consistently display self discipline and good citizenship. We would like to encourage you to keep it up. In some cases however, misbehavior occurs and this will be treated accordingly. 

    The rules and regulations contained in this handbook are in effect while students are on school grounds, or on property within the jurisdiction of the school; while on school-owned and/or school-operated vehicles or chartered buses; while attending or engaged in school activities; and while away from school grounds if the misconduct directly affects the good order, efficient management and welfare of the school or involves students or staff. 

    A violation of a school policy, rule, regulation or student handbook may result in disciplinary action and may affect a student’s eligibility to participate in various school activities. 

    Students are expected to comply with and abide by the school rules, regulations and student handbook. Students who fail to abide by the school district’s policies, rules, regulations and student handbook may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to obtain their education or to participate in school activities; or conduct which interrupts the maintenance of a disciplined atmosphere. 

    Discipline procedures

    The class rep to report the case to the class tutor The class l tutor to report the case to Media Training Manager/Centre Coordinator/ Course Administrator

    The Course Manager/Centre Coordinator/ Course Administrator to summon the concerned student to appear before two or three tutors who then decide what punitive measures to take.  Disciplinary measures include, but are not
    limited to:

    ·   Removal from the classroom,

    ·   Suspension

    ·   Probation

    ·   Expulsion.

    Discipline can also include prohibition from accessing school’s facilities such as the computer lab, the studios etc. The discipline imposed is based upon the facts and circumstances surrounding the incident and the student’s record. Students who are suspended from the institution cannot be on school property and cannot participate in any school activity. 

    The school reserves and retains the right to modify, eliminate or establish school policies, rules, regulations and student handbook provisions as circumstances warrant. Students are expected to know the contents of the handbook and comply with it. Students or parents/guardians with questions or concerns may contact the School Office for information about the current enforcement of the policies, rules, regulations or student handbook of the school district.  

CONTACTS

The Media Training Manager               Malawi Institute of Journalism    

P.O. Box  30165, Chichiri, Blantyre 3

0 995 432 431 /0 888 188 508


 

The Administrator

Malawi Institute of Journalism

P.O. Box 2847, Lilongwe    

0 999 524 941

 

The Administrator

Malawi Institute of Journalism

Chapita Building

P.O. Box 1142, Katoto, Mzuzu   

0999 735 750 / 0111959725